We plan and organize national and international congresses, conferences, symposia, and workshops for medical and scientific organisations.
We break down our client’s needs into a plan to reach all the stakeholders and to maximise attendance by way of communication formats that enhance learning, with the right mix of scientific contents and networking.
We handle these complex and creative activities with confidence and provide all-around logistical assistance to the Client, the Sponsors, and each and every Participant.
consulting
and planning
bids for national and international congresses • analysis of goals • destination management • feasibility study • inspection visits • check against conflicting dates/events • CME training • programme scheduling • crisis management
marketing and
communications
general planning and deadlines • up-to-date database of over 100,000 contacts (Italian Law 196 - privacy) • press office • gifts • good PR skills in any language and social context
budget
VAT, accounting and tax management • budgeting and cash flow • strict monitoring of revenue and expenditures • in-depth knowledge and handling of Italian red-tape
participants
user-friendly online registrations and hotel booking • real-time updates • management of hotel allotments • handling of delegations, speakers, and VIP guests
sponsorships
indexed database of over 2,500 contacts • tailored sponsorship packages • negotiation and contracts • organization of technical and scientific exhibitions • search for public funds and patronage
networking
careful planning and tight schedule control • social events • dedicated transfers • the best of Italian food and wine tradition • high-impact locations and friendly settings • leisure and entertainment
logistics & contracts
selection and evaluation of suppliers according to stringent quality and legal criteria
• negotiation of the best terms and conditions • thirty-year relations with top partners in the meeting industry • fair business relations • timely payments